https://www.boardroomtips.info/what-are-common-board-positions

The meetings of the board should be productive, engaging and informative. Board members bring a wide range of experience and expertise to your business that will aid in its success. Board members are also entrusted with the company’s finances, reputation, and future plans. It is crucial to keep an ongoing relationship with them, even outside of board meetings, via phone calls as well as private meals and managerial meetings.

Make sure that all board materials are made available to directors well before the meeting. This will allow time for the board to read and prepare for discussions. Avoid shocking the board by presenting long proposals or controversial topics for which they are not prepared. Avoid discussing these issues at the beginning of a meeting, where the board may not be prepared for the level of discussion required.

Keep the board on task by establishing an agenda that is clear, with estimated meeting times for each item. This will allow the board to organize its time and encourage active participation. It is essential to clearly identify a person to take detailed minutes during the meeting, whether that’s the secretary or board member. This will eliminate any confusion and miscommunications later on.

Some officers like to begin the meeting with a positive story to motivate the board. This can be a great way to boost morale and highlight how the board’s decisions have an impact on employees, customers or other stakeholders. Positive results can help focus your board on the future.