Features to Look For in Document Sharing Software

In the past, sharing documents with colleagues meant printing out documents or physically distributed them. This was inefficient, and caused a lot of errors and miscommunications. The modern alternative is using file-sharing software that allows employees to upload, download and transfer different types of files through the internet or a network. The most effective document-sharing software has features like version control, central data storage and real-time collaboration. This helps the project managers to distribute information and manage their projects in real time.

The ideal tools for sharing files let IT control the content in order to prevent inappropriate data from being shared https://www.sharingvirtual.net/modern-document-sharing-software or sensitive information from getting leaked. They also ensure that users are using the most up-to-date version of each file. Cloud-based programs allow for multiple permissions, which help ensure security and stops leaks of information.

Version tracking is an essential feature of any document sharing software. Many vendors have integrated this feature into their systems to prevent teams from doing duplicate work or working with obsolete versions. Look for it in platforms that work with popular programs such as Office, CAD files, or even videos and images.

The most advanced document sharing apps also allow seamless collaboration. They are simple to use and provide users with a pleasant experience beginning with the onboarding process and continuing to day-today use. Find an easy-to-use interface and the ability to search for specific words or phrases within titles and body text as well as filter by upload and last-modified dates or file type, among other. The platform should also be able to sync your local computer with the files in the cloud for maximum efficiency and ease of use.

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