Recording board meeting minutes is an essential but often ignored aspect of governance for boards. They can be an official record, or simply an organizational tool, minutes ensure that every decision and action taken at the meeting are recorded. They also help enforce the corporate and director’s responsibility.
This is why it is vital that the method of making minutes is clearly defined. There are a variety of ways to make minutes, but the most efficient way is to employ a software that allows for fast and efficient recording during the board session. This type of technology can cut down on the time it takes to record minutes and aid in ensuring that all information needed is captured.
The goal of minutes of meetings is to provide an objective and factual account of the meeting, free from giving opinions or expressing bias. However this can be a challenge when emotions are running high or when the board has disagreements. It is essential that the person taking the minutes can separate their personal feelings and observations from the views of the other members as they take notes.
To assist with this, Bowie recommends that board secretaries use a uniform format to record the minutes of meetings. This will help keep the minute-taking process as streamlined as is possible so that the board is able to spend more www.boardroombox.com/what-are-board-meeting-minutes/ time discussing issues and asking questions. She recommends that all revisions of the minutes are documented so board members can see whether they have been revised.